Dear Coworkers:
I like to bring to you a more complete picture of the 6/24 outdoor service event.
The park is next to Sandy’s house. As far as I know, city of Torrance doesn’t take reservation for the usage of the facilities. It is first come first serve. Sandy will make sure we claim a piece of the park as our “territory” early that day. We will “occupy” a region that has BBQ rigs
Sandy will also reserve couple parking spaces in the nearby roadside. The main purposes are (1). easier for us to load and unload our equipments; and (2) I plan to use the car power to provide electricity for our equipments.
Restroom is the only source for electricity in the park. It requires long extension cord to get it. Since it is good to access electricity to power microphone and some other equipments, I plan to bring in a device that can convert the car DC power to regular 120V AC power. However, it can only generate few hundred Watts (enough for the amplifier for the microphone but not for the ricecooker.)
The Young Adult Fellowship will take charge of the program (worship and games). Since we will not have projector, we will print the songs with the bulletin and make enough copies to hand out to attendee. The children will join us for the event. Could we select some songs that the kids can sing along with us. (I assume English songs are better for this purpose.) Could someone in Children Ministry also notify English congregation that our kids will be absent at church?
Food preparation is not easy.
First, I have notified Taiwanese congregation that we will not eat at church. Thus, they won’t order as much food. I also request that we are excused from kitchen cleaning. They are very kind to cover the tasks for us.
We need to estimate the amount of food based on the number of adults and children for the day. Sandy Wang will collect the information from fellowships. When we invite people, some probably won’t give us a definite answer whether they are coming or not. I still like to encourage you to invite people like that. Since we have common friends, it may have duplication. When you tell Sandy the number of people coming to the event, it will be better if you do it in the following way.
- Tell Sandy who are coming (not just a total number)
- Make sure you include yourself and our regular members (because they have mouths too.)
- Tell her how many are adults and how many are kids (Teens are considered as adults as far as on the concern of food preparation)
- It will be better you can estimate who are definitely coming and who are not so sure.. We will estimate the final total based on this piece of information.)
Young Adult Fellowship and Immanuel Fellowship will prepare food. I’ll talk to them to see how we divide the work. I am thinking that Young Couple prepare food for kids (pizza hotdogs, … etc.) as well as drinks. Immanuel probably take the responsibility of the food for adults (salad, … etc.) I prefer to order it from restaurant and have them delivered to the park around noon. We still plan to have some BBQ but not to take up too many people. I hope our people will not be busy preparing the food on that day. I hope we can release our people to have more time to interact with new friends and with each other and having fun. (though doing BBQ is fun too.)
We will need people to prepare plates, folks, spoons, cups, napkins, table covers, charcoal (and BBQ equipments),
It could be sunny that day. Does anyone have tent(s) that can provide shades. If you have any or can borrow any, could you bring it in?
In summary, we will do it together like a family
- Claim “territory” - Sandy
- reserve parking space near our area - Sandy
- head counts - Sandy (make sure we include people who don’t go to any fellowship)
- sound equipment and musical instruments - worship team
- Electricity (DC/AC power adaptor and extension cord) - Peter
- plates, folks, spoons, cups, napkins, table covers - TBD (Immanuel ?)
- charcoal (and BBQ equipments) - TBD (Young Couple?)
- Food for kids - (TBD Young Couple ? )
- Drinks - (TBD Young Couple ? )
- Food for adults and order it from restaurant - TBD (Immanuel ?)
- program and game - Young Adult
- Program bulletin (including songs) - Peggy Lin
- Invitation - everyone
- Tents - ???
- caring - you and me
I had visitors these days. I just saw them off early this morning. I didn’t have much time to think the whole thing over. If you think of anything that I have missed, please bring it up.
Peter